KINETIC SKUNK
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We process personal data in line with POPIA, with transparency, security, and accountability across our operations.
KineticSkunk ITS respects the privacy of its customers, suppliers, partners and third parties whose personal information we may process in the course of business.
Your Personal Data will be collected by KineticSkunk ITS and its operators.
Personal Data means any personal information relating to an identifiable living natural person, or to an identifiable juristic person, data subject.
An identifiable data subject is one which can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification or registration number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
We endeavour to collect and process information which has been collected directly from you, but may obtain and process the same from third parties if in your legitimate interest, if lawfully required or if such information is already in the public domain. We will only process such information which is necessary for the purposes set out herein.
Should you refuse or decline to provide pertinent information required by KineticSkunk ITS, we may refuse to provide the requested services and or conclude the agreement with you.
| Business process | Type | Data subject | Legal basis |
|---|---|---|---|
| Website | Identification, Location | Customers | Consent |
| Identification, Location | Customers, Employees | Legitimate interest | |
| Storage and exchange of documents | Not applicable | Not applicable | Legitimate interest |
| Delivery of goods and services | Identification, Financial, Location, Contracts | Customers | Performance of a contract |
| Financial and business administration | Identification, Financial, Date of Birth, Educational and employment history, Copy of ID, Health, Location, Social Security Number, Contracts | Customers, Employees, Contractors | Legitimate interest |
| Marketing | Identification, Location | Customers, Contractors, Suppliers, Partners | Consent |
KineticSkunk ITS processes personal data for one or more of the following purposes:
The following business processes describe how we may collect, store or otherwise process the types of personal information set out above:
The third parties we have engaged for the above-mentioned business processes may transfer your personal information outside of South Africa. KineticSkunk ITS operators take all necessary measures to ensure the confidentiality, availability and integrity of Personal Data and to comply with POPIA or other prevailing legislation with regard to international data transfers.
KineticSkunk ITS relies on processing agreements with sub-operators that include model clauses or standard contractual clauses which have been tested on the adequacy of protection with regards to the specific sub-processing activities carried out in the relationship.
Additional security measures are taken to safeguard international data transfers:
Your data is protected by KineticSkunk ITS and its operators in pursuance of all legal requirements set by the relevant data processing laws. KineticSkunk ITS has taken technical and organizational security measures to protect your data and requires its operators to meet the same requirements.
KineticSkunk ITS has signed processing agreements with its operators to ensure an adequate level of data protection.
The following security measures are taken by KineticSkunk ITS to protect your Personal Data in the course of the listed business processes:
KineticSkunk ITS staff members are required to conduct themselves in a manner consistent with KineticSkunk ITS guidelines regarding confidentiality, business ethics, appropriate usage, and professional standards.
All staff members undergo appropriate background checks prior to hiring and sign a confidentiality agreement outlining their responsibility in protecting customer data.
We continuously train staff members on best security practices, including how to identify social hacks, phishing scams, and hackers.
KineticSkunk ITS maintains your data privacy by allowing only authorized individuals access to information when it is critical to complete tasks for you. KineticSkunk ITS staff members will not process customer data without authorization.
As a rule, data is hosted within South Africa, but it is possible that we might transfer Personal Data to countries within the EEA, to the UK or in exceptional circumstances outside those areas.
We ensure that we comply with the prescripts of POPIA when sending data overseas by relying on data processing agreements containing standard contractual clauses with our sub-operators or by taking additional measures to secure this data transfer, such as anonymisation.
The data centres on which personal data is hosted are secured and monitored 24 hours a day, and physical access to facilities is strictly limited to select staff.
All devices used to access personal data for which we are responsible are secured with antivirus software, firewalls, encryption and access management. We regularly update operating systems and software to ensure vulnerabilities cannot be exploited.
We carry out regular vulnerability scanning of our website and have engaged credentialed external auditors to verify the adequacy of our security and privacy measures.
Each data subject has the right to information on and access to, and rectification, erasure and restriction of processing of their personal data.
You can exercise these rights by contacting us at it@kineticskunk.io. Each request must be accompanied by a copy of a valid ID, on which you put your signature and state the address where we can contact you. Ensure that you write “Data Request” in the subject line of your email.
We will respond to your request within 14 days of receipt. Depending on the nature of the information requested, its accessibility, and the number of requests received, this period may be extended to two months.
You further have the right to approach the Information Regulator of South Africa via email at POPIAComplaints@inforegulator.org.za for concerns regarding our processing of your personal information, or PAIAComplaints@inforegulator.org.za for concerns regarding the processing of your request for access to information.
You may opt in to receiving marketing information from KineticSkunk ITS. If you wish to opt out from receiving such communications, please send an email to it@kineticskunk.io and write “Data Opt-Out” in the subject line.
Your personal data will not be used by our partners for commercial purposes.
If you encounter any personal data from other data subjects while visiting our website, you are to refrain from collection, any unauthorized use or any other act that constitutes an infringement of the privacy of the data subject in question. The collector is not responsible in these circumstances.
The collected data is used and retained for the duration determined by law. You may, at any time, request your data to be deleted from any KineticSkunk ITS account, system or other data processing medium in accordance with the process described above.
In compliance with the provisions of the Promotion of Access to Information Act 2 of 2000, a copy of our PAIA manual is available for perusal via our website.
These conditions are governed by South African legislation. The court in the district where the Responsible Party has its place of business has sole jurisdiction if any dispute regarding these conditions may arise, save when a legal exception applies.
For questions about this privacy notice, product information or information about the website itself, please contact it@kineticskunk.io.
Concerns, queries and complaints regarding KineticSkunk ITS processing of your personal information, please email tanya@kineticskunk.com.